An attendee guide you can update during the conference
To use a QR code at a conference, print it on badges and signs and link it to an attendee guide. CirculateQR's Conference template is an info page with badge pickup and WiFi details, the venue with directions, the day's schedule, links to the full program, slides and a feedback survey, and help desk contacts. If a session moves rooms, edit the schedule and publish; the next scan or reload shows the change.
Why the printed version falls short
Printed programs are out of date once a session moves
Attendees ask the help desk for the WiFi password all day
Room changes get announced, but not everyone hears them
Slides and handouts are scattered across emails
Paper feedback forms get left on chairs
Conferences with CirculateQR
Schedule, WiFi with copy buttons, venue and directions, links to the program, slides and feedback survey, and the help desk number on one page.
- The day's schedule with times and rooms
- WiFi and badge pickup details with copy buttons
- Venue address with directions
- Links to the full program, speaker bios, slides and a survey
- Help desk contacts with call and email buttons
- Edit the schedule during the event without reprinting
How to set it up
Start from the template
In Studio, open the Conference template and replace the sample summit with your event's name, venue and essentials.Add the schedule
List each session with its time, title and room. Add the WiFi details and mark them copyable.Link everything else
Add links to the full program, speaker bios, slides and your feedback survey.Print and update
Put the code on badges, lanyards and signs. Edit the schedule when anything changes.
Useful extras
Event Registration template
A paid template ($4.99, bought once) for sign-ups with ticket types and session capacity limits. Each registrant gets a QR ticket, checked in at the door with your phone camera. It doesn't take payments.
Lead forms for sponsors
Give each sponsor a form code for their booth. Answers land in that code's Responses and export as CSV.
Question form
Add a short response form to the guide for questions or session interest. Replies go to the code's Responses.
A plan badge means that plan or higher is needed. Paid marketplace templates show their one-time price. Compare plans
CirculateQR vs printed program and signs at the venue
Update during the event
- CirculateQR
- ✓
- Printed program
- ✗
- Signs at the venue
- △
WiFi password to copy
- CirculateQR
- ✓
- Printed program
- ✗
- Signs at the venue
- ✗
Links to slides and surveys
- CirculateQR
- ✓
- Printed program
- ✗
- Signs at the venue
- ✗
Directions to the venue
- CirculateQR
- ✓
- Printed program
- △
- Signs at the venue
- ✗
Scan counts
- CirculateQR
- ✓
- Printed program
- ✗
- Signs at the venue
- ✗
Works without a phone
- CirculateQR
- ✗
- Printed program
- ✓
- Signs at the venue
- ✓
| CirculateQR | Printed program | Signs at the venue | |
|---|---|---|---|
| Update during the event | ✓ | ✗ | △ |
| WiFi password to copy | ✓ | ✗ | ✗ |
| Links to slides and surveys | ✓ | ✗ | ✗ |
| Directions to the venue | ✓ | △ | ✗ |
| Scan counts | ✓ | ✗ | ✗ |
| Works without a phone | ✗ | ✓ | ✓ |
✓ yes · ✗ no · △ partly or with extra work
Frequently asked questions
Can attendees get a personal schedule?
No. The guide is one page that everyone sees. For per-person tickets and session sign-ups with capacity limits, use the Event Registration template.
Can sponsors see who visited their booth?
Only people who fill in a form. Give each sponsor a form code; the answers appear in Responses with CSV export. Scans on their own are anonymous.
How soon do schedule changes show up?
After you publish, anyone who scans the code or reloads the page sees the new schedule. The printed code stays the same.
Do attendees need an app?
No. The guide opens in the phone's browser.
What happens on the free plan?
On the free Standard plan, the guide's code stays live for 14 days after you publish it, then pauses. Upgrading reactivates it. Plan around this if the event is more than two weeks after you publish.
Related pages
More for Events & Entertainment
Features used here
Guides
Start with the Conference template
The template opens in Studio with starter content filled in. Change the text, pick a design and download. The free plan needs no card.