Patient check-in info and form links in one place
To use a QR code for patient check-in, link it to a clinic info page that points patients to your own forms and portal. CirculateQR's Healthcare template shows opening hours, a what-to-bring checklist, links to new-patient forms, the patient portal and billing, your address with directions and the front desk number. Don't collect medical details through CirculateQR; keep those in your patient portal. Update hours and notices without reprinting signs.
Why the printed version falls short
Patients arrive without their ID, insurance card or medicine list
New patients can't find the right intake form
Front desk staff repeat directions and parking details all day
Printed notices about hours or closures go out of date
The patient portal's web address is long and hard to type
Healthcare with CirculateQR
Opening hours, a what-to-bring checklist, links to your patient forms and portal, and the front desk number. Patient data stays in your own systems.
- A what-to-bring checklist patients can tick off
- Links to your new-patient forms, portal and billing page
- Opening hours and guest WiFi details
- Address with directions and the front desk number
- A closing note, such as what to do in an emergency
- Update links and hours without reprinting
How to set it up
Add clinic details
In Studio, open the Healthcare template and add your hours, address, front desk contacts and any notice.Link your forms and portal
Paste the links to your intake forms, patient portal and billing page from the systems you already use.Set the checklist
List what patients should bring or do before the visit.Print for the front desk
Download PNG, SVG or PDF for the reception desk, the waiting room and appointment letters.
Useful extras
Checklist
Patients tick off items like photo ID and insurance card on their phone. Ticks stay on the phone; nothing is sent.
Copy buttons
Mark details like the guest WiFi password as copyable.
Anonymous scan counts
See how often the page is opened, by day and time, without names. IP addresses are stored only as a salted hash.
A plan badge means that plan or higher is needed. Paid marketplace templates show their one-time price. Compare plans
CirculateQR vs paper handouts and signs at reception
Update hours without reprinting
- CirculateQR
- ✓
- Paper handouts
- ✗
- Signs at reception
- ✗
Tap to open your patient portal
- CirculateQR
- ✓
- Paper handouts
- ✗
- Signs at reception
- ✗
Directions and parking info
- CirculateQR
- ✓
- Paper handouts
- ✓
- Signs at reception
- △
What-to-bring checklist
- CirculateQR
- ✓
- Paper handouts
- ✓
- Signs at reception
- △
Scan counts
- CirculateQR
- ✓
- Paper handouts
- ✗
- Signs at reception
- ✗
| CirculateQR | Paper handouts | Signs at reception | |
|---|---|---|---|
| Update hours without reprinting | ✓ | ✗ | ✗ |
| Tap to open your patient portal | ✓ | ✗ | ✗ |
| Directions and parking info | ✓ | ✓ | △ |
| What-to-bring checklist | ✓ | ✓ | △ |
| Scan counts | ✓ | ✗ | ✗ |
✓ yes · ✗ no · △ partly or with extra work
Frequently asked questions
Is this HIPAA compliant?
No. CirculateQR isn't built for protected health information, so don't collect medical details through its pages or forms. Use it for check-in information, directions and links, and keep anything medical in your own patient portal.
Can it connect to our EHR?
No. There's no EHR integration. The page links to your existing patient portal and forms, and what patients enter there stays in that system.
Can patients fill in intake forms on the page?
Link to the intake forms in your own patient portal. CirculateQR has form pages, but they aren't meant for medical details.
Can we see which patients scanned?
No. Scans are anonymous: you see counts by time, device and approximate city. IP addresses are stored only as a salted hash.
What happens to the code if we stop paying?
If you cancel a paid plan, codes keep working while the subscription is active and for 14 days after it ends. Then they pause until you subscribe again. Nothing is deleted.
Related pages
More for Professional Services
Features used here
Guides
Start with the Healthcare template
The template opens in Studio with starter content filled in. Change the text, pick a design and download. The free plan needs no card.