A how-to guide on every machine in your gym
To use QR codes on gym equipment, give each machine a code that opens its own guide page. CirculateQR's Fitness & Gyms template has the machine name and station number, what it works, a link to a how-to video, a setup checklist, suggested sets and rest times, and a trainer contact. Edit any guide without replacing the label. Each machine is a separate page, so check your plan's page limit: 3 on Free, 25 on Studio, unlimited on Artisan.
Why the printed version falls short
New members don't know how to set up a machine
Trainers get pulled away to demonstrate the same equipment
Instruction decals wear off or peel
Members aren't sure how many sets to do or how long to rest
Changing a guide means printing a new decal
Fitness & Gyms with CirculateQR
Each machine's code opens a short guide: what it works, setup steps, suggested sets, a video link and who to ask for help.
- Setup steps as a checklist members tick off
- A link to a how-to video for each machine
- Suggested sets and rest times for beginners and regulars
- A contact for the trainer on duty
- Edit a guide without replacing the label
- Scan counts for each machine, by day and time
How to set it up
Make the first guide
In Studio, open the Fitness & Gyms template and replace the leg press sample with your machine, setup steps and sets.Link a video
Paste a link to a how-to video on YouTube, Vimeo or your own site.Repeat for each machine
Create a code for each machine you want to cover. Each one counts toward your plan's page limit.Label the equipment
Print durable, wipe-clean labels and place them where members can scan without reaching near moving parts.
Useful extras
Scan counts per machine
Each machine has its own code, so you can see which guides members open and when.
Report a problem
Add a response form to the guide so members can report a broken machine. Reports land in the code's Responses.
Unlimited pagesArtisan+
Cover every machine on the floor without a page limit.
A plan badge means that plan or higher is needed. Paid marketplace templates show their one-time price. Compare plans
CirculateQR vs instruction decals and asking a trainer
Shows the movement
- CirculateQR
- Video link
- Instruction decals
- Diagram
- Asking a trainer
- In person
Available any time
- CirculateQR
- ✓
- Instruction decals
- ✓
- Asking a trainer
- ✗
Update without a new label
- CirculateQR
- ✓
- Instruction decals
- ✗
- Asking a trainer
- ✓
Suggested sets and rest
- CirculateQR
- ✓
- Instruction decals
- △
- Asking a trainer
- ✓
Checks your form
- CirculateQR
- ✗
- Instruction decals
- ✗
- Asking a trainer
- ✓
Usage counts per machine
- CirculateQR
- ✓
- Instruction decals
- ✗
- Asking a trainer
- ✗
| CirculateQR | Instruction decals | Asking a trainer | |
|---|---|---|---|
| Shows the movement | Video link | Diagram | In person |
| Available any time | ✓ | ✓ | ✗ |
| Update without a new label | ✓ | ✗ | ✓ |
| Suggested sets and rest | ✓ | △ | ✓ |
| Checks your form | ✗ | ✗ | ✓ |
| Usage counts per machine | ✓ | ✗ | ✗ |
✓ yes · ✗ no · △ partly or with extra work
Frequently asked questions
Can members log their workouts?
No. The guide shows how to use the machine. It doesn't track sets, reps or progress.
How many machines can I cover?
One page per machine. The free plan includes 3 pages, Studio 25 and Artisan unlimited.
Can the video play on the page?
The page links to the video, which opens where it's hosted, such as YouTube or Vimeo.
Does it connect to our gym management software?
No. There's no built-in integration. You can send scan events to your own systems with webhooks.
What happens on the free plan?
On the free Standard plan, each guide's code stays live for 14 days after publishing, then pauses until you upgrade. On a paid plan, codes stay live while you're subscribed.
Related pages
More for Professional Services
Features used here
Start with the Fitness & Gyms template
The template opens in Studio with starter content filled in. Change the text, pick a design and download. The free plan needs no card.